We, BA Clearance GmbH, take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the legal regulations of the relevant data protection laws, in particular the European General Data Protection Regulation (GDPR) and this data protection declaration.

This privacy policy applies to the use of BA Clearance GmbH's digital offerings, including our social media profiles via PC, smartphones, tablets, and all other internet-enabled mobile devices.

The digital offerings may contain links to other websites of third-party service providers to which this data protection declaration does not apply.

DATA CONTROLLER

The data controller for the processing of your personal data is:

BA Clearance GmbH

Am Sportplatz 8

07639 Tautenhain

Email: info@ba-clearance.eu

Phone: +49 9120 5812 907

You can also reach our data protection officer there, with the addition "data protection" or at the email address: datenschutz@ba-clearance.eu.

Purpose of processing personal data

2.1 DATA PROCESSING FOR THE PROVISION OF CONTRACTUAL SERVICES

We process personal data to fulfill contractual relationships and to be able to offer contractually appropriate offers. The data is collected in particular for the conclusion or execution of a contract.

For your order, we need at least your name, if available the company name, your address data, and your email address. We request your communication data (address, telephone number, email address, names of contact persons) so that we can communicate with you in case of questions or problems regarding the service you have commissioned.

From our business partners and service providers, we require their names, addresses, and email addresses for the purpose of performing the contractual relationship, as well as bank details for payment of the commissioned service.

If you provide further data, we will also use it for the aforementioned purposes, even if it is not absolutely necessary for the conclusion of the contract.

The legal basis for data processing is Art. 6 (1) sentence 1 lit. b GDPR, which allows the processing of data to fulfill a contract or pre-contractual measures.

2.2 LOGIN AREA

We offer the possibility to use our service for checking wage IDs on our website after appropriate conclusion of the contract. In this case, your previously communicated email address is used as the username. We will then send you a link to which you can assign an individual password, which is then used for login. You also have the option of changing the password later in the login area.

The personal data you enter will only be processed within the scope of using the customer area to offer you the associated services that can only be offered to registered users.

The legal basis for data processing is Art. 6 (1) sentence 1 lit. b GDPR, which allows the processing of data to fulfill a contract or pre-contractual measures.

As a logged-in user, you can then upload documents and payslips or enter corresponding data manually to use our service in accordance with the contractual agreement. This data processing takes place on the basis of the previously concluded contract processing agreement with us.

2.3 DATA PROCESSING FOR COMMUNICATION WITH YOU

If you want to get in touch with us, you also have the option on the website to open an email to us with just one click. In this case, the email address associated with your email program will be automatically used as the sender. If you do not want your email address to be accessed in this way, you can change this in the settings of your respective email program. We process your data to communicate with you and to respond to your message. We have an interest in processing and potentially answering your request, and the processing of your data for this purpose is based on Art. 6 para. 1 sentence 1 lit. f GDPR, which allows the processing of data to protect the legitimate interests of the controller, provided that the interests or fundamental rights and freedoms of the data subject do not outweigh them.

2.4 COOKIES

We may use cookies on some of our websites to provide you with website-specific services, to recognize you upon a repeated visit to our website, and/or to personalize our offerings to your preferences. Cookies are small text files stored on a visitor's computer that contain data about the respective user to enable access to various functions. Our website uses both session cookies and permanent cookies. A session cookie is temporarily stored on the computer you are using while navigating through the website. A session cookie is deleted once you close your internet browser or after a certain time when your session has expired. A permanent cookie remains on your computer until it is deleted. By storing a cookie, it ensures that you do not have to repeatedly enter your personal settings and preferences on every visit. This saves you time and makes using our website more comfortable for you. We may work with third parties on some of our websites, and therefore, when you visit such a website, cookies from partner companies may also be stored on your hard drive (third-party cookies). We will inform you below about the use of such cookies and the extent of the data collected in each case. You can delete permanently installed cookies through your browser settings. Most browsers automatically accept cookies - so if you want to suppress the use of cookies, you may need to actively delete or block cookies or prevent the storage of cookies through a setting in your browser software. However, please note that if you reject the use of cookies, you may still be able to visit our website, but some functions may be impaired in their operation. We use necessary cookies that are required to enable us to provide the services owed by us or to ensure the functionality of our services. The related data processing is then carried out on the basis of Art. 6 para. 1 sentence 1 lit. b GDPR, which permits the processing of data for the of a contract or pre-contractual measures or on the basis of Art. 6 para. 1 sentence 1 lit. f DSGVO, which allows data processing to safeguard the legitimate interests of the controller, unless the interests or fundamental rights and freedoms of the data subject outweigh the interests of the controller in processing the data. Our interest lies in offering and ensuring the functionalities of the website. For the use of other non-essential cookies, we may obtain your consent. Data processing is then based on your consent in accordance with Art. 6 para. 1 sentence 1 lit. a DSGVO. You may revoke your consent at any time. The lawfulness of data processing carried out prior to the revocation shall remain unaffected.

2.5 DATA PROCESSING TO SAFEGUARD LEGITIMATE INTERESTS

We also process your data if it is necessary to safeguard legitimate interests of ours or of third parties. This may be particularly necessary to ensure IT security and operation, especially in the case of support requests, to be able to comprehend and document facts in the event of legal disputes, to statistically evaluate the use of our website, and to advertise other products of ours or our cooperation partners. The basis for data processing is Art. 6 para. 1 sentence 1 lit. f DSGVO. We have a legitimate interest in the data processing mentioned above.

2.6 DATA PROCESSING FOR ADVERTISING PURPOSES

We use the data you provide to us to send you recommendations and information about our products and services by mail. The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR, which allows the processing of data for the legitimate interests of the data controller, provided that the interests or fundamental rights and freedoms of the data subject do not outweigh those interests. Our interest is economic and lies in promoting and selling our products and services.

In addition, we use your email address to send you information about products and services of our group of companies by email, if you have already purchased products or services from us. You will receive these recommendations from us regardless of whether you have subscribed to a newsletter. We want to provide you with information about similar products and services from our range that may interest you based on your recent purchases/orders from us. We strictly adhere to legal requirements.

If you no longer wish to receive recommendations for products or services, or any other promotional communication from us, you may object to this at any time. A notification in text form to our contact details (e.g. email, fax, letter) is sufficient for this purpose. The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR, which allows the processing of data for the legitimate interests of the data controller, provided that the interests or fundamental rights and freedoms of the data subject do not outweigh those interests. Our interest is economic and lies in promoting and selling our products and services.

2.7 OTHER DATA PROCESSING BASED ON YOUR CONSENT

It may also happen that we request your consent for processing personal data from you. Each granting of consent and the relevant data processing is voluntary, and no disadvantages arise for you if you do not consent.

The data processing is then based on your consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR. You can revoke your consent given to us at any time with effect for the future. A simple notification to us is sufficient for this purpose. The lawfulness of data processing already carried out remains unaffected by revocation.

2.8 LOG FILES

Whenever you access our websites, usage data is transmitted by your internet browser and stored in log files, known as server log files. The data records stored therein contain the following data: browser type and browser version, operating system used, referrer URL, time of the server request, truncated IP address.

This data cannot be assigned to specific individuals. This data is not merged with other data sources. We reserve the right to retrospectively check this data if we become aware of concrete indications of illegal use.

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR, which permits the processing of data for the protection of the legitimate interests of the controller, provided that the interests or fundamental rights and freedoms of the data subject do not outweigh such interests.

2.9 DATA PROCESSING TO FULFILL LEGAL OBLIGATIONS

In addition, we process your data to fulfill legal obligations (e.g. supervisory requirements, commercial and tax retention and verification obligations). It may also happen that we store a copy of your ID to verify your identity and comply with the provisions of the GwG.

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. c GDPR, which permits processing to fulfill a legal obligation.

3. CATEGORIES OF RECIPIENTS OF PERSONAL DATA

Your contract and communication data will be forwarded to the responsible department and employees within our company in order to respond to your inquiries, communicate with you, carry out your order, or fulfill contractual obligations. If necessary for the purpose of contract processing, or for the shipping and delivery of products, data will be shared with partner companies that have been commissioned to support contract processing. Our partners are obligated to comply with and observe data protection regulations. In addition, our partners are not permitted to use the data for any purpose other than contract processing. This is based on Art. 6(1)(b) GDPR, which allows the processing of data for the fulfillment of a contract or pre-contractual measures. We disclose personal data to third parties who process personal data under their own responsibility (so-called controllers, cf. Art. 4(7) GDPR), such as postal and delivery services, banks, tax consultants/auditors, or authorities, within the scope of legal permissibility and necessity. To the extent that we use services of third parties for the implementation and processing of data processing, the provisions of the General Data Protection Regulation are observed. Service providers who support us in providing services to you include hosting providers, email service providers, IT service providers, SaaS providers, and payroll service providers.

4. DURATION OF DATA STORAGE

In principle, we delete your data as soon as they are no longer necessary for the aforementioned purposes, unless temporary storage is still necessary. For example, we store your data due to legal retention and documentation obligations arising from commercial and tax law. The storage periods for this are up to ten full years. In addition, we keep your data for the time during which claims can be made against our company (statutory limitation period of three or up to thirty years).

5. DATA SECURITY

Your personal data is transmitted securely by us through encryption. We use the SSL (Secure Socket Layer) coding system for this purpose. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. Furthermore, we secure our websites and other systems against loss, destruction, access, modification, or distribution of your data by unauthorized persons through technical and organizational measures.

DATA SUBJECT RIGHTS

You have the right, under the applicable legal provisions, to obtain, at any time and free of charge, information about your personal data stored with us, their origin and recipients, the purpose of the data processing, and, if applicable, the right to rectification, blocking, or erasure of such data. For this purpose, as well as for any other questions relating to personal data, you may contact us at any time using the contact details provided in section 1. Furthermore, you may be entitled to request the restriction of the processing of your data and to receive the data you have provided to us in a structured, commonly used, and machine-readable format. If you have given us your consent to process personal data for certain purposes, you may revoke your consent at any time with effect for the future. If we process your data to safeguard legitimate interests, you may object to this processing for reasons arising from your particular situation. Additionally, you have the right to lodge a complaint with a supervisory authority (right to lodge a complaint).